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Output to Export

An extract definition can be exported to the PC which will enable you to send the definition to another user to import and use in a different database.

Tell me more about importing extracts

  1. Select 'Export' from the Output To options tab.
  2. Enter the 'File Name' and path of the file you wish to export. Note: The file must have an extension of .ext (eg c:\temp/extract.ext)
  3. Select Run from the toolbar. This will access the Run Options window.

 

ClosedColumn Headings

Use the radio buttons to select your option for Column Headings, 'Field Descriptions' or 'Field Names'.

If you select 'Field Names', any changes you made to the label when selecting the fields will be overridden.

ClosedPublic Permissions

Set the Public Permissions to stipulate other user's ability to 'Use', 'Change', or 'Delete' the created Extract.

ClosedRecord Retrieval

The Record Retrieval option allows you the flexibility to request retrieval of:

  • All records in your extract.

    • Use this option when you are confident of your file and field choices and happy for the entire report to run.

    or

  • The first 'x' number of records in your extract

    • Use this option when you have either a specific selection criteria or you just want to check your data extract before committing to run the complete report.

    Record Retrieval occurs only after all the selection and sorting options are complete.

    For example: An Extract designed to select the first ten (10) youngest employee records would require the Design sort tab to stipulate Sort Sequenceby 'Date of Birth' in descending order and the Optionstab's Record Retrieval radio button to stipulate retrieval of the first ten (10) records.